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Case Study | MEETING ROOM ANALYSIS & SPACE BOOKING

Boston Consulting Group (BCG) increases conference room availability

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Challenge

Lack of available conference rooms and projected high costs associated with leasing another floor.

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Impact

Cost avoidance of $50K/month. Eliminated 4,160 hours of ghosted meetings.

Objectives

BCG faced a growing space availability challenge at its Hudson Yards office. Consultants complained about a lack of available conference rooms, and the workplace team was considering leasing another floor to accommodate more meeting spaces.

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Solutions

BCG addressed its space availability challenge by reconciling its space booking data with data from VergeSense area sensors. They discovered that a significant portion of booked conference room hours were unused, leading to inefficiencies and a perception of a lack of available conference rooms. By implementing VergeSense Space Booking Automation, they were able to free up more available conference rooms and avoid a costly expansion.

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    Eliminated ghosted meetings

     40% of 10,400 booked hours were "ghosted," with attendees not updating reservations.

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    Examined effectiveness of space booking policies

    Reconciled booking data with actual usage data from VergeSense area sensors.

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    Space booking automation

    Automated the release of booked rooms when attendees didn't show.

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    Lease avoidance

    Avoided an estimated $50K per month in additional leasing costs.

Benefits

Occupancy intelligence delivers powerful insights to workplace leaders to increase space availability and improve employee experience.

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Platform features

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