Benchmarked conference room usage to understand the threshold for employee complaints (70% conference room usage) and developed a data-backed system for evaluating space requests.

Objectives

The VP of Real Estate at Raymond James needed data to facilitate space request conversations for more conference rooms within a particular neighborhood. Many space request discussions were emotional, anecdotal, and not centered around data.

Solutions

VergeSense provided crucial insights that helped Raymond James optimize their conference room space usage. By analyzing peak usage and employee feedback thresholds, the firm made informed decisions, avoiding unnecessary costs and improving space management.

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Sufficient Space

The study showed existing conference rooms met peak capacity needs.
Employee Feedback Threshold

Identified that complaints arise at 70% room usage.
Cost Avoidance

The VP of Real Estate avoided costly redesigns by declining extra space requests.
Data-Driven Strategy

Implemented a proactive, data-based approach to manage and respond to space requests.

Benefits

Occupancy intelligence delivers powerful insights to workplace leaders to improve neighborhood planning efforts by ensuring space allocations are continually balanced as teams evolve, avoiding excess space and ensuring team needs are met.

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Platform features

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Neighborhoods

Assign spaces to neighborhoods and track utilization to understand how attendance and usage aligns with policies and facilitate data-driven space change discussions.

Usage map

Understand how a group is utilizing space within the context of a floorplan to make data-driven space, amenities, or policy changes.

Space usage timeline

Examine utilization of space groups over time to validate or negate space requests.

Comparison reports

Compare neighborhood utilization (attendance & capacity) across buildings and floors to balance or update space ratios.

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No matter the challenge, we’re here to support you every step of the way. Our dedicated team ensures you have not only your workplace data but also the latest industry trends and global insights. With us by your side, you can make informed and confident decisions to enhance your workplace experience.

Raymond James creates system to evaluate space requests

Challenge

Impact

Objectives

Solutions

Sufficient Space

Employee Feedback Threshold

Cost Avoidance

Data-Driven Strategy